What to put on an invoice so it gets paid in 10 days
Most late payments are not about money. They are about an invoice that is hard to approve.
By Owen Castellano
Invoicing
5 min read
An accounts payable team can only pay what it can match. Every missing detail sends your invoice to the back of the queue.
The five things AP looks for
The PO number or the name of the person who approved the work
Dates of the work, not just the invoice date
A line per project, not one lump sum
Clear payment terms and a due date
A way to pay that does not need a form
Send it when the work is fresh
Invoices sent within two days of the end of a period get paid faster than invoices sent at month end. A weekly or fortnightly rhythm beats a monthly one for most independents.
Billing
6 min read
Six minute increments: when rounding is fair and when it is not
Rounding is normal in professional services. The trouble starts when the client finds out from the invoice.
Pricing
7 min read
Setting a day rate when a client asks for hourly
A worksheet for turning an hourly habit into a day rate without losing money on long days.
Free for your first client, no card. Bring three years of Harvest or Toggl history across in about ten minutes.